The Claiborne Parish Police Jury Meetings are held on the first Wednesday after the first Sunday each month beginning at 9 AM. Agendas are presented the day before the Wednesday meeting. Meeting Minutes require approval by Jury members prior to presentation and will be available thereafter.
Agenda Regular Meeting
July 8, 2009
Call to order.
Prayer
Pledge
Adoption of Agenda as presented.
CONSENT AGENDA:
Approval of the June 10, 2009 regular meeting minutes.
Payment of the June 2009 bills as approved by the Claims Committee.
Request from the Secretary-Treasurer to advertise for sealed bids for the purchase of road material (iron ore) for the period of one year, beginning August 6, 2009 and ending August 5, 2010.
Request from the Town of Haynesville, in a letter dated June 25, 2009, requesting that the Police Jury deliver two (2) loads of cold mix and one (1) load of pit run to the Town’s city shop on Spring Street. The work is to be performed on a reimbursement basis.
Resolution 2009-017 – A Resolution Appointing the Police Jury’s Designee Concerning FP&C Project #50-J14-06B-01 for Street and Road Improvements (Lewis Way & Morris Lane).
Resolution 2009-018 – A Resolution Concerning the $230,000 FY 2009 Louisiana Community Development Block Grant for Street Improvements (Franklin Estates & Willis Road)
FY 2010/2011 LCDBG program application – motion that a Citizen Participation Plan/Citizen Complaint Procedure be adopted and that Dwayne R. Woodard be appointed as Citizen Complaint Officer for compliance with the LCDBG program.
FY2010/2011 LCDBG program application – motion that the TYPE of application to be submitted. i.e. – sewer, water, fire protection, streets, community center, etc.
FY 2010/2011 LCDBG program application – motion authorizing the Chief Elected Official (President) to proceed with the procurement and selection of professional services for the purpose of assisting in the development of the LCDBG application and implementation of the project.
Announcement - current CPPJ Hwy Dept truck driver Edward Monk (lone applicant) was hired for the posted open position of Operator II at a base starting hourly wage of $11.25 per hour effective June 26, 2009, subject for review after the standard 60-day probationary period.
Scheduled pay rate increase for Claiborne Parish Hwy Department Employee Rickey Bearden (inmate supervisor) due to end of probationary period. Increase of $0.50 per hour effective July 23, 2009 – new base rate $10.50 per hour.
REGULAR AGENDA:
Merit pay increase for Claiborne Parish Hwy Department Employee Jim Gardner (truck driver). Increase of $0.50 per hour effective July 9, 2009 – new base rate $11.50 per hour.
Presentation of the Claiborne Parish Police Jury’s 2008 Audit Report – Ms. Melissa Eubanks, CPA with Hulsey, Harwood & Co., APAC in Monroe, LA.
Resolution 2009-019 – Resolution Changing the Polling Place for Claiborne Parish Voting Precinct No. 7 from the Cross Roads Community Center to the Mt. Olive Baptist Church for the Fall 2009 Election Dates Due to an Emergency Situation.
Request from John Watson, Executive Director of the Claiborne Chamber of Commerce, in a letter dated June 10, 2009, requesting help with the LTPA Visitor Center Distribution renewal fee of $550 for distribution of the Claiborne Parish tourism brochure that was developed by Ms. Lauren Tichenor. (In the past this has been paid by grant monies the Chamber had obtained.)
The setting of the dates for the Board of Review for the 2009 tax year. The date for the board of review needs to be the week of September 14-18, 2009. The Jury has two choices 1) move the regularly scheduled meeting of the Police Jury from September 9th to September 16th or 2) call a special called meeting of the Police Jury on either the 16th or 17th.
Request from the Town of Junction City, in letter dated June 24, 2009, in regards to assistance in resealing of streets on the Claiborne Parish side of Junction City.
Request from the Gilgal Water System, in letter dated June 17, 2009, in regards to financial help for relocation of system water lines on Old Arcadia Rd. where the Claiborne Parish Police Jury and the Webster Parish Police Jury are having a bridge replaced through the State of Louisiana’s Off-system Bridge Program.
Request from the Town of Homer, in a letter dated July 1, 2009, requesting that certain streets be repaved by the Claiborne Parish Police Jury Hwy Department on a reimbursement basis. The streets are MLK to Monroe Street, Airport Drive, Dutchtown Road and Willow Street. The estimated total cost of this project is approximately $44,800.
Replacement for Mr. Gene Coleman as representative from Claiborne Parish on the Sparta Commission. Mr. Coleman has verbally notified the Jury that his term expires in October and that he wishes not to be reappointed.
Request from Mr. Ronnie Veitch concerning property adjacent to lot#1 of Coleman Woodlands Estates – mitigation of the erosion problem.
Recommendations from the Building & Grounds Committee.
Recommendations from the Finance Committee.
Announcement – notification of award for the FY 08-09 Community Water Enrichment Fund grant program for the following amounts - $25,500 for South Claiborne Water System extension on St. John’s Road - $15,000 for Middle Fork Water System rehabilitation of pump station - $41,500 for Summerfield Water System extension on Ella Ford Road - $19,500 for the Pine Hill Water System for the rehabilitation of the pump station.
Announcement – in accordance with the Parish’s contract with Allied Waste Services – the base price of each pickup will increase from $12.26 per household to $12.72 per household effective July 1, 2009, representing an increase of 2.48%. Prior year increases 2008 – 6.5% and 2007 – 3.13%.
Announcement – effective January 1, 2010 the Parish’s required employer contribution rate will increase from 12.25% to 15.75% for participants in Plan A of the PERS program.
The goals of Trailblazer Rural Development Institute are to promote the conservation, development, and utilization of natural resources; to improve the general level of economic activity; and to enhance the environment and standard of living in all communities.
Claiborne Parish Registrar of Voters Patricia Sanders is asking all voters to notify her office if they have changed their residence, if the residence address on file in the Registrar's office is incomplete or if their mailing address has changed. Anyone who has not voted in the last two federal elections or anyone with an incomplete or new address, may have been placed on the inactive list. For more information or to make a change, contact Sanders at 927-3332 or stop by the Registrar's office located in the Claiborne Police Jury Complex.
Copies of the Strategic Plan are Available at the Police Jury Office, Chamber of Commerce, Claiborne Parish Library, Banks, and Selected Businesses. The Power Point presentation used in "Vision for a Better Tomorrow" meetings is available online (DSL or Cable connection and MS Internet Explorer recommended). The abridged version of the Visions Book is also online (PDF format).
The Claiborne Council on Aging is a parish-wide dedicated facility for older persons offering recreation, education, meals, health sessions, meeting and support group space.
Information on voter related issues including Upcoming Elections, Qualification Requirements and Election Results are available on our Claiborne Parish Registrar of Voters site page.
Official Minutes are published after Jury Approval
