MINUTES
Of the Regular Meeting of
The Claiborne Parish Police Jury
January 14, 2009
Homer, LA 71040
The Claiborne Parish Police Jury met in regular session in the office of the Police Jury, located at 507 West Main Street in Homer, LA at 9:00 a.m. on the fourteenth day of January 2009. On being called to order by the standing President Roy Mardis, the following jurors were present:
Roy Mardis, Scott Davidson, Lavelle Penix, Danny “Roy” Lewis, Brian “Butch” Bays, Rev. Willie Young, Robert “Bob” McDaniel, Jerry Adkins, Joe Sturges and Mark Furlow.
No one was absent.
Others in attendance were Mr. Chic Hines with the Claiborne Parish Watershed District, Ms. Teresa Price of Claiborne Parish 4-H, Mrs. Janelle Brown of the Claiborne Parish School Board, Mr. Scott Greeson of Claiborne Parish E-911, CPPJ Road Superintendent Tommy Durrett, Mrs. Cathy Greeson with Claiborne Parish O.E.P., Mrs. Jean Reynolds the OCS Executive Director, Ms. Jackie Roberts of the Haynesville News, Claiborne Parish Sheriff Ken Bailey, Mrs. Michelle Bates of the Guardian Journal, Mr. Alvin Womack with the U.S. Forest Service, Ms. Ethel Dansby with the Claiborne Parish School Board, and Mr. Jeff Sanders.
The meeting was opened with a word of Prayer led by Rev. Willie Young and followed by the Pledge of Allegiance led by Scott Davidson.
Upon motion by Lavelle Penix, duly seconded by Mark Furlow, the Jury unanimously adopted the agenda as presented.
Upon motion by Mark Furlow, duly seconded by Danny “Roy” Lewis the Jury unanimously approved to amend the agenda and to add the request from the Evergreen Volunteer Fire Department, in a letter dated November 3, 2008, requesting that the Jury re-appoint Mr. Buddy Thomas of 1149 Highway 521, Haynesville, LA 71038, to the Board of Commissioners for a two-year term that would expire on December 31, 2010. This item will be added to the agenda following Item #13 on the originally adopted agenda.
Standing President Roy Mardis surrendered the chair to standing Vice-President Jerry Adkins who opened the floor to nominations for President of the Jury for the 2009 year. Mr. Brian “Butch” Bays nominated Scott Davidson which was followed by Rev. Willie Young who nominated standing President Roy Mardis. Upon motion by Rev. Willie Young, duly seconded by Mark Furlow, the Jury voted unanimously to close the floor to any further nominations. Vice-President Jerry Adkins asked for a show of hands for Mr. Scott Davidson, with a tally of (6) six votes received, Mr. Davidson was elected President of the Claiborne Parish Police Jury for the 2009 year.
Standing Vice President Jerry Adkins surrendered the chair to newly elected President Scott Davidson who thanked the Jurors for electing him president and he then opened the floor to nominations for Vice President of the Jury for the 2009 year. Mr. Mark Furlow nominated Mr. Jerry Adkins. Upon motion by Joe Sturges, duly seconded by Lavelle Penix, the Jury voted unanimously to close the floor to any further nominations. Mr. Adkins was elected Vice President of the Claiborne Parish Police Jury for the 2009 year by acclamation.
President Scott Davidson requested that the setting of the 2009 Committee assignments be postponed until the February 4, 2009, meeting at which time he will make his recommendations.
Upon motion by Lavelle Penix, duly seconded by Roy Mardis, the Jury unanimously approved the setting of Regular Meeting Dates for 2009 – for the Wednesday following the first Sunday of every month – there are no conflicting dates in 2009. The January 2010 meeting is tentatively set for January 13, 2010.
Upon motion by Roy Mardis, duly seconded by Joe Sturges, the Jury unanimously approved the minutes for the December 10, 2008 regular meeting.
Upon motion by Jerry Adkins, duly seconded by Danny “Roy” Lewis, the Jury approved payment of the December 2008 bills, pending approval from the Claims Committee.
Upon motion by Jerry Adkins, duly seconded by Roy Mardis, the Jury unanimously approved Ordinance 757 – Adoption of 2009 Operating Budget for the Claiborne Parish Police Jury.
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ORDINANCE NO. 757
AN ORDINANCE ADOPTING AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING ON DECEMBER 31, 2009
BE IT ORDAINED by the Police Jury of Claiborne Parish, Louisiana, in a regular called session, the Ordinance adopting an Operating Budget for Revenues and Expenditures for the fiscal year beginning January 1, 2009, and ending December 31, 2009.
Section I. The following detailed estimate of Revenues and Expenditures for the Fiscal Year beginning January 1, 2009, and ending December 31, 2009, be and the same is hereby adopted and known as an operating budget for the Claiborne Parish Police Jury during the same period is as follows:
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Revenues |
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Taxes: |
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Ad valorem |
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$2,046,200 |
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Sales & use |
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900,000 |
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Other |
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15,000 |
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Licenses and permits |
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57,500 |
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Intergovernmental revenues |
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1,766,600 |
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State revenue sharing |
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99,500 |
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Fines and forfeitures |
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587,500 |
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Grants and awards |
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100,000 |
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Other revenues |
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85,364 |
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Use of property and money |
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100,600 |
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Total Revenues |
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$5,758,264 |
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Expenditures |
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General government: |
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Legislative |
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113,100 |
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Judicial |
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771,640 |
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Elections |
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38,300 |
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Finance and administrative |
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276,140 |
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Other general government |
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322,210 |
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Public safety |
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498,526 |
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Public works |
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2,876,150 |
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Health and welfare |
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12,350 |
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Culture and recreation |
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539,600 |
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Economic development and assistance |
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43,853 |
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Grants and rewards |
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100,000 |
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Contingency |
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- |
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Total Expenditures |
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5,591,869 |
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Excess (Deficiency) of Revenues |
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Over Expenditures |
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166,395 |
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Other Financing Sources (Uses) |
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Sale of assets |
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Insurance recovery |
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- |
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Operating transfers in |
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940,000 |
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Operating transfers out |
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(940,000) |
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Total Other Financing |
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Sources (Uses) |
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- |
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Excess (Deficiency) of Revenues and |
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Other Sources Over Expenditures |
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and Other Uses) |
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166,395 |
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Contingency |
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Fund Balance at Beginning of Year |
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5,887,269 |
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Fund Balance at End of Year |
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$6,053,664 |
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Section 2. The adoption of this operating budget of expenditures be and the same is hereby declared to operate as an appropriation of the amount therein set forth within the terms of the budget classification.
Section 3. Amounts are available for expenditures to the extent that is included within the 2008 budget.
Section 4. The Police Jury will exercise control over expenditures at the functional level.
THUS INTRODUCED by Juror Jerry Adkins and duly seconded by Juror Roy Mardis at a regular meeting of the
Police Jury of the Parish of Claiborne, Louisiana on January 14, 2009.
For: (10) Davidson, Mardis, Penix, Lewis, Bays, Young, McDaniel, Furlow, Adkins, Sturges
Against: (0) None
Abstain: N/A
Absent: N/A
THUS ADOPTED at a regular meeting of the Police Jury of the Parish of Claiborne, Louisiana on January 14, 2009.
/s/ Dwayne R. Woodard /s/ Scott Davidson
SECRETARY-TREASURER PRESIDENT
Claiborne Parish Police Jury
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Upon motion by Lavelle Penix, duly seconded by Joe Sturges, the Jury unanimously approved to reject the acceptance, approval and awarding of the following bids (no new bids received for the second bid cycle) received for the purchase of hot mix and colay (cold mix) for the maintenance of Claiborne Parish Roads for the year 2009 at to purchase the materials under a fax/quote method for the 2009 and then to re-bid the materials in November for the 2010 year.
Upon motion by Jerry Adkins, duly seconded by Roy Mardis, the Jury unanimously approved the request for permission to advertise for 2009 culvert bids (both galvanized and plastic).
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Bids Invited
Sealed bids are hereby invited by the Claiborne Parish Police Jury for the purchase of both galvanized metal and plastic-type culverts for a period of (1) year. Specifications will be furnished on the bid form and the furnished bid form must be used. Bids quoted shall be for linear foot. Bid forms are available at the Claiborne Parish Police Jury Office, 507 West Main Street, Homer, Louisiana 71040. The sealed bids will be received until 8:00 a.m. on Tuesday, February 3, 2009, at which time the said bids will be opened and read. The said bids will be acted on at the regular meeting of the Claiborne Parish Police Jury to be held on February 4, 2009 at 9:00 a.m. The Claiborne Parish Police Jury reserves the right to reject any and all bids for just cause. The Claiborne Parish Police Jury is a tax exempt governmental body.
Dwayne R. Woodard
Secretary-Treasurer
Claiborne Parish Police Jury
P.O. Box 270
Homer, LA 71040-0270
For Publication in the official journal of the Claiborne Parish Police Jury - The Haynesville News – January 15, 22 & 29, 2009.
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Upon motion by Mark Furlow, duly seconded by Joe Sturges, the Jury unanimously approved the recommendation from the Personnel Committee to hire Mr. Rickey Bearden to fill the open and advertised position of Inmate Supervisor at a starting rate of $9.00 per hour, subject for review at the end of the standard (6) six month probationary period.
Upon motion by Mark Furlow, duly seconded by Roy Mardis the Jury unanimously approved the recommendation from the Personnel & Garage Committees to accept and implement the newly redesigned (with the noted descriptive changes) permit application for use by the Claiborne Parish Police Jury Hwy Department which will be used for road bore/right-of-way access requests.
Upon motion by Lavelle Penix, duly seconded by Danny “Roy” Lewis, the Jury unanimously approved the recommendation from the Garage Committee to change the equipment rental rates, effective immediately, to the adjustments as proposed by Road Superintendent Durrett (with noted Changes).
Upon motion by Lavelle Penix, duly seconded by Joe Sturges, the Jury unanimously approved recommendation from the Garage Committee to purchase, under a “piggy-back” contract with the Town of Alexandria, a new crew cab 4x4 pickup truck with trailer tow package & slip differential for approximately $25,000.
Upon motion by Lavelle Penix, duly seconded by Joe Sturges, the Jury unanimously approved the recommendation from the Garage Committee to declare (1) one Highway Department pickup truck surplus. The surplus vehicle will be the one that Road Superintendent Durrett and the mechanic fill is the vehicle in the worse shape.
Upon motion by Lavelle Penix, duly seconded by Danny “Roy” Lewis, the Jury unanimously approved the recommendation the Garage Committee to advertise for bid foe the purchase of a “lay down” machine to be used by the Highway Department with their “chip and seal” program on the parish roads. The estimated cost of this machine is $210,000 but the payback from the savings of wasted road materials is estimated to be within 6 to 7 years.
Upon motion by Mark Furlow, duly seconded by Robert “Bob” McDaniel, the Jury unanimously approved request from Evergreen Volunteer Fire Department, in a letter dated November 3, 2008, to reappoint Mr. Buddy Thomas of 1149 Highway 521, Haynesville, LA 71038, to their Board of Commissioners for a two-year term that expires December 31, 2010.
Upon motion by Roy Mardis, duly seconded by Joe Sturges, the Jury approved request from Secretary-Treasurer Woodard to have the Municipal Code Corporation update the Parish’s Code of Ordinances. The code was last updated prior to 1999; the estimated cost of the update is $2,500.
ITEM #15 – JANUARY 14, 2009 – AGENDA
SECRETARY-TREASURER – UPDATE ON GRANTS AND OTHER ITEMS
Amount – amended amount $191,000
Due Date – October 1, 2006
Project – Parish wide road sign upgrade & rehab
Status – assigned State Project Number (737-14-0102) and Federal Aid Project Number (HRRR-1407(502)) the LRSP and the DOTD – contract signed and returned to DOTD via letter dated July 23, 2008.
Amount – amended amount $42,500
Due Date – October 1, 2007
Project – Parish road sign inventory
LRSP/LTAP Project Number – 01-CLAa-070037
Accepted and awarded via letter dated March 28, 2008.
Amount - $72,800
Projects – Norton Shop Water System Emergency Generator $35,000 – Pine Hill Water System Emergency Generator $7,800 – CPPJ Office Complex $30,000
Status – Contract between Parish and State has been executed. The contract for the Norton Shop Generator was awarded in the amount of $24,200 to TGS Contactors and the project is now complete. The Jury is presently working with Parish Engineer Brad Graff on the Pine Hill Water System Generator and the improvements at the Police Jury Complex
Net sales tax collections for October 08 – $84,469 – decrease $825 (-0.98%)
Net sales tax collections for November 07 - $106,815 – decrease $23,171 (-21.69%)
Net cash collections for 2008 - $1,302,701 as compared to 2007 $836,144 - inc (55.80%)
Net taxable sales for 2008 - $99,139,035 as compared to ‘07 $77,396,684 – inc (28.09%)
Cash position at December 31, 2007 - $3,796,056 (increase of $830,248)
Cash position at November 30, 2008 - $4,584,425 (increase of $41,879)
Cash on deposit at December 31, 2008 –
First Guaranty - $2,191,227
LAMP - $1,930,472
Citizens Bank - $202,430
Gibsland Bank - $100,729
Capital One - $100,722
Regions Bank - $100,724
1/16/09 – LRPIC meeting in Monroe
PUBLIC COMMENT –
Chic Hines with the Claiborne Parish Watershed District reported on Claiborne Parish Watershed District’s on going activities and the permanent marker project.
Ms. Teresa Price with Claiborne Parish 4-H thanked the Jury as a whole for their support and dedication for the students in her programs.
Mr. Jeff Sanders gave a brief description of the 4-H Outdoor Skills program and presented a letter asking for the Jury’s support. President Davidson asked that they be placed on next month’s agenda.
Mrs. Ethel Dansby with the Claiborne Parish School Board Homeless Program thanked Allied Waste and their employees for providing Christmas gifts to deserving children in her program and Jurors Lavelle Penix, Bob McDaniel and Roy Lewis who contacted and us her office to get deserving kids.
Cathy Greeson, Scott Greeson and Jean Reynolds all thanked Roy Mardis for his service as president of the Jury.
Sheriff Ken Bailey thanked Mr. Mardis for his service and welcomed Mr. Davidson as President.
Juror Mardis thanked the Jury for giving him the honor and pleasure of serving as their President the past few years.
Juror Penix thanked Mr. Mardis for his service also.
Rev. Willie Young also thanked Mr. Mardis for his service in some very trying times.
Jurors McDaniel, Furlow, Adkins and Sturges all thanked Mr. Mardis for his service as President of the Jury.
President Davidson closed by echoing Rev. Young in thanking Mr. Mardis for steering the Jury through some very tough times.
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Upon motion by Roy Mardis, duly seconded by Mark Furlow, the meeting was adjourned.
____________________________ _____________________________
Dwayne R. Woodard Scott Davidson
Secretary–Treasurer President