MINUTES
Of the Regular Meeting of
The Claiborne Parish Police Jury
February 6, 2008
Homer, LA 71040
The Claiborne Parish Police Jury met in regular session in the office of the Police Jury in
Homer, LA at 9:00 A.M. on the sixth day of February 2008. On being called to order by the Vice-President Jerry Adkins, the following jurors were present:
Jerry Adkins, Scott Davidson, Lavelle Penix, Roy Lewis, Brian “Butch” Bays, Rev. Willie Young, Robert “Bob” McDaniel, Mark Furlow, and Joe Sturges.
President Roy Mardis and Juror Scott Davidson were absent.
The meeting was opened with a word of Prayer led by Rev. Willie Young followed by the Pledge of Allegiance led by Mark Furlow.
Upon motion by Lavelle Penix, duly seconded by Mark Furlow, the Jury unanimously adopted the agenda as presented.
Upon motion by Roy Lewis, duly seconded by Rev. Willie Young, the Jury unanimously approved to amend the adopted agenda and to add the following requests to the end of the adopted agenda:
(1) Request from Summerfield High School, in a letter dated February 2008, for help with the clearing off a one acre lot next to the school. Work to be performed on a reimbursement basis.
(2) Request from the Claiborne Parish Watershed District and the Recreation Committee, seeking permission to apply for a grant under the name of the Police Jury which would update the Lisbon Landing on Lake Claiborne. The grant would require a 50/50 match by the Police Jury in the form of cash or in-kind contributions.
(3) Discussion of illegal dumping areas within the Parish and its intrusion upon Parish Road right-of-ways.
In addition, as a prerogative of the Chair, to consider item #16 (05 LCDBG Water System Improvements) out of order and to move its position to number #5 on the agenda; there were no objections.
Upon motion by Lavelle Penix, duly seconded by Joe Sturges, the Jury unanimously approved
The minutes of the January 2008, regularly scheduled meeting of the Police Jury.
Upon motion by Joe Sturges, duly seconded by Lavelle Penix, the Jury unanimously approved the payment of the January 2008 bills, pending approval by the Claims Committee.
Upon motion by Lavelle Penix, duly seconded by Joe Sturges, the Jury unanimously approved allocating $2,750 out of local funds to purchase land for the new well site in connection with the FY 2005 LCDBG Claiborne Parish Water Improvements Project (South Claiborne Water System) – pending clearance from Parish Attorney Danny Newell. The total cost of the land for the well site is $4,000 - $1,250 will come from the CDBG Acquisition Budget and the remaining $2,750 will come from local funds. The South Claiborne Water System will reimburse the Police for the $2,750 cost of the land once the well is complete.
Upon motion by Joe Sturges, duly seconded by Mark Furlow, the Jury unanimously approved Ordinance No. 755 – An Ordinance Changing the Polling Places of Claiborne Parish Election Precincts 3, 21, 22, 31, 34, 35, 36, and 37 by the following YEA and NAY VOTE:
YEAS: (8) Penix, Lewis, Bays, Young, McDaniel, Furlow, Adkins, Sturges
NAYS: (0)
ABSTAIN: (0)
ABSENT: (2) Mardis, Davidson
ORDINANCE NO. 755
AN ORDINANCE CHANGING THE POLLING PLACES OF CLAIBORNE PARISH ELECTION PRECINCTS 3, 21, 22, 31, 34, 35, 36, AND 37.
WHEREAS, the Louisiana Revised Statute 18:534 states that a polling place may be changed by a vote of the parish governing body; and
WHEREAS; the Haynesville High School Building in Haynesville; the facility currently used as a polling place by Claiborne Parish Election Precincts 3, 21, 22, 31, 34, 35, 36 and 37; will be occupied and in use during a scheduled election; and
WHEREAS, this conflict of building use will occur again in future years, thus causing problems with access by voters to the polling place of eight election precincts;
NOW, THEREFORE BE IT RESOLVED by the Claiborne Parish Police Jury, that the following polling places are hereby designated and shall become effective for all purposes on the first day of July, 2008, and upon receiving pre-clearance of said changes to polling places from the United States Department of Justice, whichever shall occur later.
SECTION 1. POLLING PLACE OF PRECINCT 3
The polling place for Claiborne Parish Election Precinct 3 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 2. POLLING PLACE OF PRECINCT 21
The polling place for Claiborne Parish Election Precinct 21 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 3. POLLING PLACE OF PRECINCT 22
The polling place for Claiborne Parish Election Precinct 22 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 4. POLLING PLACE OF PRECINCT 31
The polling place for Claiborne Parish Election Precinct 31 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 5. POLLING PLACE OF PRECINCT 34
The polling place for Claiborne Parish Election Precinct 34 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 6. POLLING PLACE OF PRECINCT 35
The polling place for Claiborne Parish Election Precinct 35 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 7. POLLING PLACE OF PRECINCT 36
The polling place for Claiborne Parish Election Precinct 36 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 8. POLLING PLACE OF PRECINCT 37
The polling place for Claiborne Parish Election Precinct 37 shall be the New Claiborne Parish Fair Building at 1563 Fairgrounds Drive in Haynesville, Louisiana.
SECTION 9. PUBLICATION
A copy of this ordinance shall be published in one issue of the official journal of this Police Jury, as required by law.
SECTION 10. CONFLICTING PROVISIONS
All ordinances or resolutions that are in conflict with this ordinance are hereby expressly repealed. If any part of this ordinance is declared unconstitutional, the balance of said ordinance shall be valid.
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Upon motion by Robert “Bob” McDaniel and duly seconded by Lavelle Penix, the Jury unanimously accepted and approved the sealed bids received for the sale of surplus miscellaneous equipment and vehicles as advertised in the Guardian Journal – January 17, 24, and 31, 2008. The bids were awarded as follows:
Vehicles –
95 Ford F-250 crew cab p/u truck VIN# 97008 to Tommy Evans - $600.00
01 Dodge 1500 p/u truck VIN# 95625 to S&W Truck Repair - $500.00
99 Dodge van VIN# 577140 to Dixie Surplus - $1,278.00
00 Dodge van VIN# 162401 to El Dorado Chemical - $4,800.00
96 Ford E-350 van VIN# 41712 to S&W Truck Repair - $500.00
98 Dodge van VIN# 138095 to Mav Auto Sales - $500.00
Equipment –
00 John Deere 5310 tractor VIN# 331742 to Dixie Surplus - $7,868.00
00 John Deere 5310 tractor VIN# 331745 to Dixie Surplus - $7,868.00
14.5 hp 42” Murray riding mower to S&W Truck Repair - $100.00
Other –
(1) 75 gal fuel tank to Todd Carter - $50.00
(2) Ford 16.9-30 Forestry Special 8 hole tractor rims & tires to LB Franks - $205.00
(1) Ramco RS-90P metal band cutting saw to S&W Truck Repair - $175.00
(1) 5.9 liter Model B5.9-190 Ford bus motor & trans to S&W Truck Repair - $650.00
(1) Whirlpool CECSAE3 Commercial Ice Maker to S&W Truck Repair - $5.00
Various tires and rims for lowboys and dump trucks to S&W Truck Repair - $10.00
Bush Hogs –
#1 to Furlow Farms - $300.00
#2 to Tommy Evans - $200.00
#3 to S&W Truck Repair - $100.00
#4 to S&W Truck Repair - $100.00
#5 to Danny Heckendorn - $50.00
Total Receipts - $25,859.00 (19 bids received)
CPPJ - $18,781.00
Office of Community Services - $7,078.00
Upon motion by Joe Sturges, duly seconded by Mark Furlow, the Jury unanimously accepted and approved the renewal of contract between the Police Jury and Louisiana Housing Development Corporation for a 24 month period ending December 31, 2010, with an option for renewal, for the management of the Parish’s Section 8 HUD Programs.
Upon motion by Roy Lewis, duly seconded by Joe Sturges, the Jury unanimously approved the request from Claiborne Parish Library Board of Control, in a letter received January 16, 2008, to reappoint board members Mrs. Denise Owens and Mrs. Diane Spigener. Both appointments are for five year terms ending in 2012.
Upon motion by Joe Sturges, duly seconded by Mark Furlow, the Jury unanimously approved the request from Evergreen Volunteer Fire Department, in a letter received January 15, 2008, to reappoint board member Mr. Glen Johnston of Shongaloo for a two year term expiring on December 31, 2009.
Upon motion by Butch Bays, duly seconded by Joe Sturges, the Jury unanimously approved Resolution 2008 – 004 Merging Claiborne Parish Precinct No. 82 with Claiborne Parish Precinct No. 8 – as requested in a letter from Secretary of State, dated December 27, 2007.
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RESOLUTION 2008-004
A RESOLUTION MERGING CLAIBORNE PARISH PRECINCTS 8 AND 82 AND RENAMING THE PRECINCT 8
WHEREAS, the Claiborne Parish Police Jury has received correspondence from the Secretary of State advising the Parish to consider merging Precincts 8 and 82 whose polling places are located at Homer City Hall at 400 East Main Street in Homer, Louisiana; and
WHEREAS, under the provisions of R.S. 18:532 B, no precinct shall contain less than 300 registered voters within its geographical boundaries; and
WHEREAS, Precinct 82 presently contains 205 active voters; and
WHEREAS, both of these precincts are already located within the same polling place, which would therefore allow a reduced number of commissioners;
BE IT HEREBY RESOLVED that the Claiborne Parish Police Jury does hereby merge Precinct 82 with Precinct 8 and rename the newly merged precinct Claiborne Parish Precinct No. 8.
Upon a motion by Brian “Butch” Bays and duly seconded by Joe Sturges this motion was carried and officially adopted by the Claiborne Parish Police Jury meeting in regular session convened on Wednesday, February 6, 2008.
Yeas 8 Nays 0 Abstain 0 Absent 2
/s/ Dwayne R. Woodard /s/ Roy Mardis
Secretary-Treasurer President
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Upon motion by Joe Sturges, duly seconded by Lavelle Penix, the jury approved request from the Town of Haynesville, concerning the purchase of 20 bridge stringers and hauling of said timbers to the baseball field located on Stadium Drive. This will be done on a reimbursement basis, with the bridge stringers costing $15.00 each.
Upon a verbal request from Mike McKean, representing Pinehill Water System, item #13 will be delayed until the March 5, 2008 meeting.
Upon motion by Rev. Willie Young, duly seconded by Mark Furlow, the Jury unanimously approved the Secretary-Treasurer’s request to advertise for REQUEST FOR PROPOSALS concerning white goods pick up in the Parish excluding the incorporated areas of the Towns of Haynesville and Homer. Claiborne Parish Highway Department personnel will help handle the pick-up of white goods until a formal RFP has been accepted by the Jury.
Upon motion by Mark Furlow, duly seconded by Joe Sturges, the Jury unanimously approved naming the unnamed parish road in District Two which was accepted into the Parish Road System on September 5, 2007 – BETHEL CHURCH ROAD as proposed by E-911. The road is located right off HWY 79 in the Pine Hill area and it leads to the Bethel Missionary Church.
Upon motion by Rev. Willie Young, duly seconded by Roy Lewis, the Jury unanimously approved the following recommendations from the Personnel Committee:
1. To increase the hourly rate of Truck Driver Sammy Kirk to $11.77 per hour effective the payroll period starting March 6, 2008. (His 6 month anniversary date is February 23, 2008)
2. To change the rate of pay scale of Mechanic/Welder Class C from $14.25 to $15.00 per hour. This change affects no current employee’s present pay rate.
3. To hire current HWY DEPT employee Joe Buggs as Truck Driver at a rate of $11.00 per hour effective February 7, 2008, to fill current job opening. (job was posted in house for 10 days)
4. To hire current HWY DEPT employee Mike Ellis as Truck Driver at a rate of $11.00 per hour effective February 7, 2008, to fill current job opening. (job was posted in house for 10 days)
5. To advertise for the job opening of TRUCK DRIVER, MECHANIC/HELPER and LABORER – ads will run in the Guardian Journal on February, 7, 14 & 21. Applications will be accepted until Friday the 22nd at 4:30 pm with interviews scheduled for Thursday the 28th starting at 4:00 pm
6. Recommendation to give each job applicant (at the time of their interview with the personnel committee) a Wage Schedule of the job they are applying for showing the class and pay grade of that job for a period of up to 20+ years of service. The potential applicant will sign the sheet and return it to the Secretary-Treasurer at the conclusion of their interview. If the applicant is hired, it will become a part of his/her personnel file – if not hired it will be kept with the job application packet and then shredded.
Upon motion by Lavelle Penix, duly seconded by Joe Sturges, the Jury unanimously approved Recommendation from the Garage Committee concerning repairs on the Low–Boy which currently has 198,000 miles on it, and to declare surplus the old chipped concrete culverts for $5.00 each which can be seen at the Claiborne Parish Highway Department located at 4070 Hwy 79, Homer, LA.
Upon motion by Brian “Butch” Bays, duly seconded by Joe Sturges, the Jury unanimously approved the request from Summerfield High School, in a letter dated February 5, 2008, for help with clearing off a one acre lot next to the school and the purchase of gravel to cover the lot. The work is to be performed on a reimbursement basis.
After much discussion and upon motion by Bob McDaniel, duly seconded by Roy Lewis, by a vote of 6-2, the Jury deferred the request from the Claiborne Parish Watershed District and the Recreation Committee, seeking permission to apply for a grant under the name of the Police Jury which would update the Lisbon Landing on Lake Claiborne to the Grants Committee and the Building & Grounds Committee. The grant would require a 50/50 match by the Police Jury in the form of money or in-kind contributions. The date of the committee meeting was set for Thursday afternoon, February 28, 2008, at 3:30 p.m. here in the Jury Room of the Police Jury Complex.
Yeas 6 (Adkins, Penix, Lewis, Bays, McDaniel, Furlow)
Nays 2 (Young, Sturges)
Abstain 0
Absent 2
After much discussion of illegal dumping areas within the Parish and its intrusion upon Parish Road right-of-ways, the matter was deferred to the Garage Committee and a committee meeting was set for Thursday afternoon, February 28, 2008, at 3:00 p.m. here in the Jury Room of the Police Jury Complex. Upon request from the Jury, representatives of Allied Waste will be present to discuss the possibility of establishing two dumpster sites in the Parish.
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Secretary – Treasurer’s Update
1. LA Local Road Safety Grant
Amount – amended amount $191,000
Due Date – October 1, 2006
Project – Parish wide road sign upgrade & rehab
Status – assigned State Project Number (737-14-0102) and Federal Aid Project Number (HRRR-1407(502)) the LRSP and the DOTD via letter dated August 22, 2007 – cooperative agreement signed and returned to DOTD from LTRC.
2. $395,000 Capital Outlay for Parish Road Projects
Roads – Lewis Way, Morris Lane, State Line Road and Spigener Road
Project manager assigned – Mr. Gary Judice
Status – Parish completed work on Lewis Way and Morris Lane. Construction contract on Spigener and Stateline was awarded to P. R. PARKER Company and approved by Mr. Judice; construction will hopefully start soon.
3. 2008 LGAP GRANT
Amount - $72,800
Projects – Norton Shop Water System Emergency Generator $35,000 – Pine Hill Water System Emergency Generator $7,800 – CPPJ Office Complex $30,000
Status – Contract between Parish and State has been executed, presently working with Parish Engineer Brad Graff on bid pack for Norton Shop and Police Jury Complex
4. Sales Tax Update –
Sales Tax collections for December 07 – net of $87,850.69 from gross collections of $90,803.73 on taxable sales of $8,445,937.10.
Net sales tax collections for November 07 – $106,814.50 – decrease $18,963.81 (-17.75%)
Net sales tax collections for December 06 - $89,835.59 – decrease $1,984.90 (-2.21%)
Net cash collections for 2007 - $836,144.26 as compared to 2006 $833,945.76 – inc (0.26%)
Net taxable sales for 2007 - $77,396,684 as compared to 2006 $77,754,072 – dec (-0.46%)
5. Financial Position Update –
Cash position at January 31, 2008 - $4,974,113.03
Cash position at January 31, 2007 - $3,959,669.30 (increase of $1,014,443.73)
Cash position at December 31, 2007 - $3,796,055.80 (increase of $1,178,057.23)
Cash on deposits at January 31, 2008 –
First Guaranty - $3,082,540.90
LAMP - $1,891,572.13
Total Receipts for the month of January 2008 – $1,510,079.59
6. Other –
Upcoming meetings I plan to attend –
2/7/08 – IBTS Computer Training – Shreveport – 8:30 a.m.
2/13/08 – Reassessment Seminar – Bossier City – 9:00 a.m.
2/19-20 – NIMS Class – Farmerville
2/21-23/08 – PJAL Convention – Alexandria
3/19-20 – NIMS Class - Farmerville
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Public Comment –
Lauren Tichenor, Claiborne Parish VISTA worker, gave updates on Keep Claiborne Beautiful, the upcoming events scheduled for the spring in the Parish and an update on the painting of the mural at The Boys and Girls Club.
No other significant comment was made.
Upon motion by Mark Furlow, duly seconded by Roy Lewis the meeting was adjourned
__________________________ ________________________
Dwayne R. Woodard Roy Mardis
Secretary – Treasurer President