MINUTES
Of the Regular Meeting of
The Claiborne Parish Police Jury
January 9, 2008
Homer, LA 71040
The Claiborne Parish Police Jury met in regular session in the office of the Police Jury in
Homer, LA at 9:00 A.M. on the ninth day of January 2008. On being called to order by the President Roy Mardis, the following members were present:
Roy Mardis, Scott Davidson, Lavelle Penix, Roy Lewis, Brian “Butch” Bays, Robert “Bob” McDaniel, Mark Furlow, Jerry Adkins and Joe Sturges.
Rev. Willie Young was absent.
The meeting was opened with a word of Prayer led by Roy Mardis followed by the Pledge of Allegiance led by Scott Davidson.
President Roy Mardis yielded the floor to Claiborne Parish Clerk of Court, James Patrick Gladney who was present to swear in the following Claiborne Parish Police Jurors for their 4 (four) year term ending December 31, 2011 – Roy Mardis, Scott Davidson, Lavelle Penix, Roy Lewis, Brain Bays, Robert McDaniel, Mark Furlow, Jerry Adkins and Joe Sturges. Rev. Willie Young will be sworn in at a later date.
The Clerk of Court then issued the following oath to the Jurors -“all Jurors present have had the opportunity to already execute their oath so at this time I ask each of you to stand and raise your right hand, do you and each of you solemnly swear or confirm to support the constitution and laws of the United States, and the constitution and laws of this state and faithfully impartially discharge and perform the duties incumbent upon you as Police Jurors in and before Claiborne Parish to your best knowledge and understanding so help you God? Do you?”
Upon motion by Lavelle Penix, duly seconded by Mark Furlow, the Jury unanimously adopted the agenda as presented.
Upon motion by Jerry Adkins, duly seconded by Joe Sturges, the Jury unanimously approved to amend the adopted agenda and to add the following request to the end of the present agenda –
(1) Request from Road Superintendent Tommy Durrett and the Personnel Committee to post the job opening of TRUCK DRIVER within the Claiborne Parish Highway Department for a ten-day period.
(2) Request from the Coordinating & Development Corporation, in a letter received January 7, 2008, for the Police Jury to appoint two representatives to serve on the Board of Directors for the 2008 year. In 2007, Mr. Jerry Adkins and Mr. Gene Coleman served on the board.
(3) Request from Lauren Tichenor & Claiborne Parish Boys & Girls Club, in a letter dated January 8, for the cost of supplies (approx $525) for painting of a mural at the old Junior High Facility.
Election of Police Jury Officers for the 2008 Year –
Vice President Jerry Adkins opened the floor for nominations for President for the 2008 year. Juror Mark Furlow nominated Roy Mardis, duly seconded by Joe Sturges. Joe Sturges moved that the floor be closed for nominations, duly seconded by Scott Davidson. Roy Mardis was unanimously elected President of the Police Jury for the 2008 year.
President Roy Mardis opened the floor for nominations for Vice-President for the 2008 year.
Juror Mark Furlow nominated Jerry Adkins, duly seconded by Scott Davidson. Scott Davidson moved that the floor be closed for nominations, seconded by Joe Sturges. Jerry Adkins was unanimously elected Vice-President of the Police Jury for the 2008 year.
Upon motion by Jerry Adkins, duly seconded by Mark Furlow, the Jury unanimously approved to re-appoint Dwayne R. Woodard as Secretary-Treasurer of the Police Jury for a two-year term.
After a brief discussion about how well the various Police Jury committees functioned in 2007 and upon motion by Lavelle Penix, duly seconded by Scott Davidson, the Jury unanimously voted to keep the various committee memberships the same for 2008 as they were for 2007. 2008 Committee Chairman: Personnel, Mark Furlow – Claims, Joe Sturges – Garage, Lavelle Penix - Building & Grounds, Scott Davidson – Housing, Roy Lewis – Finance, Jerry Adkins – Grants, Rev. Willie Young
Upon motion by Scott Davidson, duly seconded by Roy Lewis, the Jury unanimously approved setting the regular meeting dates for 2008 as the Wednesday following the first Sunday of every month at 9:00 a.m. in the Jury Room of the Claiborne Parish Police Jury Complex in Homer, Louisiana.
Upon motion by Scott Davidson, duly seconded by Adkins, the Jury unanimously approved the minutes of the December 5, 2007, regularly scheduled meeting of the Police Jury.
Upon motion by Joe Sturges, duly seconded by Lavelle Penix, the Jury unanimously approved payment of the December 2007 bills, pending approval by the Claims Committee.
Upon motion by Jerry Adkins, duly seconded by Scott Davidson, the Jury unanimously approved and adopted Ordinance No. 754 – An Ordinance Adopting an Operating Budget of Revenues and Expenditures for the Fiscal Year Beginning January 1, 2008 and Ending on December 31, 2008 - of the Claiborne Parish Police Jury.
Upon motion by Lavelle Penix, duly seconded by Mark Furlow, the Jury unanimously approved and accepted the lowest qualified bids for use by the Claiborne Parish Highway Department in the maintenance of parish roads during the 2008 year for the following items –
Upon motion Scott Davidson, duly seconded by Lavelle Penix, the Jury approved to accept the lowest qualified culvert bids by class pending the 10% calculation and verification of 10% LA based company as allowed under the public bid law. The bids were awarded to Contech Construction Products, Inc. of Shreveport, LA and to Hanson Pipe & Precast of Jackson, MS as follows:
|
DIAMETER |
14 GUAGE |
12 GUAGE |
10 GUAGE |
|
12” |
7.38 CCPI |
9.88 HPP |
No bid |
|
15” |
9.15 CCPI |
12.63 HPP |
No bid |
|
18” |
10.92 CCPI |
15.07 CCPI |
18.67 HPP |
|
24” |
14.46 HPP |
19.95 HPP |
24.77 HPP |
|
30” |
18.00 HPP |
24.83 HPP |
31.54 CCPI |
|
36” |
21.53 HPP |
31.34 HPP |
37.70 CCPI |
|
48” |
28.61 HPP |
39.47 HPP |
50.08 CCPI |
|
60” |
52.00 CCPI |
54.00 CCPI |
62.46 CCPI |
|
72” |
64.00 CCPI |
84.00 CCPI |
74.85 CCPI |
Secretary–Treasurer Woodard reported on the renewal of the Police Jury’s Worker’s Compensation Insurance for the 2008 year. The total premium will be $84,523 based on an estimated $938,225 of gross payroll. In 2007, the premium was $77,479 based on an estimated gross payroll of $1,018.542. The premiums for 2008 increased $7,044 and the main factor for this was the change (increase) in the Experience Modification Factor from 0.85 to 1.08.
Upon motion by Jerry Adkins, duly seconded by Scott Davidson, the Jury unanimously approved Resolution 2008-001 – Authorizing the President to sign documents on behalf of Claiborne Parish concerning State Project No. 737-14-0102 Claiborne Parish Road Signage Upgrade – as requested in a letter from DOTD received November 29, 2007.
RESOLUTION 2008-001
A RESOLUTION AUTHORIZING THE PRESIDENT TO SIGN DOCUMENTS ON BEHALF OF CLAIBORNE PARISH CONCERNING STATE PROJECT NO. 737-14-0102 CLAIBORNE PARISH ROAD SIGNAGE UPGRADE
BE IT HEREBY RESOLVED that the Claiborne Parish Police Jury AUTHRORIZES the President, Roy Mardis, to sign and execute documents on behalf of the Claiborne Parish Police Jury relating to State Project No. 737-14-0102, FAP No. HRRR-1407 (502) Road Signage Upgrade for Claiborne Parish.
Upon a motion by Jerry Adkins and duly seconded by Scott Davidson this motion was carried and officially adopted by the Claiborne Parish Police Jury meeting in regular session convened on Wednesday, January 9, 2008.
Yeas 9 Nays 0 Abstain 0 Absent 1
/s/ Dwayne R. Woodard__ /s/ Roy Mardis__
Secretary-Treasurer President
Upon motion by Scott Davidson, duly seconded by Joe Sturges, the Jury unanimously approved Resolution 2008-002 – Authorizing the President to sign documents on behalf of Claiborne Parish Transit Concerning Certification for FTA Recipients – as requested in email from DOTD dated December 5, 2007.
RESOLUTION 2008-002
A RESOLUTION AUTHORIZING THE PRESIDENT TO SIGN DOCUMENTS ON BEHALF OF CLAIBORNE PARISH TRANSIT CONCERNING CERTIFICATION FOR FTA RECIPIENTS
WHEREAS, Claiborne Parish Transit has established and implemented an anti-drug and alcohol misuse prevention program(s); and
WHEREAS, the program(s) were established in accordance with the terms of 49 CFR part 655;
BE IT HEREBY RESOLVED that the Claiborne Parish Police Jury AUTHRORIZES the President, Roy Mardis, to sign and execute documents on behalf of the Claiborne Parish Transit relating to the certification of said program(s) for Claiborne Parish Transit.
Upon a motion by Scott Davidson and duly seconded by Joe Sturges this motion was carried and officially adopted by the Claiborne Parish Police Jury meeting in regular session convened on Wednesday, January 9, 2008.
Yeas 9 Nays 0 Abstain 0 Absent 1
/s/ Dwayne R. Woodard___ /s/ Roy Mardis_______
Secretary-Treasurer President
Upon motion by Scott Davidson, duly seconded by Jerry Adkins, the Jury unanimously approved request from DOTD, in a letter received November 28, 2007, requesting that the Police Jury consider a new resolution transferring an equivalent 3.90 mile length of State roadway into the Parish Road System in exchange for the new by-pass once it is completed. Road Superintendent Tommy Durrett was authorized to work with DOTD Engineer John Sanders on the selection of the possible roads to be considered by the Jury for the required transfer.
Upon motion by Joe Sturges, duly seconded by Scott Davidson, the Jury went into a Public Hearing for the Proposed Abandonment and removal of Edmonds Loop from the Parish road system. There were no registered formal complaints or comments.
Upon motion by Scott Davidson, duly seconded by Joe Sturges, the Jury returned to regular session.
Upon motion by Joe Sturges, duly seconded by Lavelle Penix, the Jury unanimously approved Resolution 2008-003 – Abandoning and Removal of Edmonds Loop from the Claiborne Parish Road System.
RESOLUTION TO ABANDON PARISH ROAD NO. 269, THE EDMONDS LOOP ROAD, SITUATED IN THE NW/4 OF SEC. 35 AND THE NE/4 OF SEC. 34 ALL IN T22N, R8W OF CLAIBORNE PARISH
WHEREAS, the Parish of Claiborne has received a request from the Milam Family in a letter dated October 4, 2007, supporting the abandonment and removal of Parish Road No. 269, the Edmonds Loop Road, from the Claiborne Parish Road System; and
WHEREAS, the road is not presently, nor will it be in the future, used for school bus pickup, trash pickup, and mail delivery; and
WHEREAS, the Claiborne Parish Police Jury will not continue to maintain the said Parish Road No. 269; and
WHEREAS, the Claiborne Parish Police Jury, duly advertised and held a public hearing concerning proposed abandonment of said Parish Road No. 269, the Edmonds Loop Road; and
NOW, THERE FOR BE IT RESOLVED, by the Claiborne Parish Police Jury in due, legal and regular session convened, that the Parish of Claiborne does hereby abandon the afore mentioned Parish Road No. 269, the Edmonds Loop Road, and will not maintain the said road in the future.
BE IT FURTHER RESOLVED, that this resolution shall take effect immediately.
Upon a motion by Joe Sturges and duly seconded by Lavelle Penix this motion was carried and officially adopted by the Claiborne Parish Police Jury meeting in regular session convened on Wednesday, January 9, 2008.
Yeas 9 Nays 0 Abstain 0 Absent 1
/s/ Dwayne R. Woodard__ /s/ Roy Mardis_____
Secretary-Treasurer President
Upon motion by Scott Davidson, duly seconded by Roy Lewis, the Jury unanimously approved request from Chuck Talley with the Claiborne Parish Sheriff’s Office for the purchase of a new heavy-duty two-door refrigerator for the women’s jail. Three quotes were requested and received and the lowest quote price was $2,294 from Buckelew’s Food Service Equipment Company of Shreveport. The price included the delivery and set-up of the new unit and the removal and disposal of the old unit.
Upon motion by Scott Davison, duly seconded by Roy Leis, a request from Scott Greeson, Claiborne Parish E-911 Director, for the Jury to consider a road name change from Robinson Lane to Reece Robinson Road was considered. After much discussion and public comment from the Robinson family, Mr. Davison withdrew his motion and the Jury took no action. The road remained Robinson Lane.
An update from Scott Greeson, Claiborne Parish E-911 Director, was given on the Parish’s new Emergency Notification System. E-911 and Homeland Security were able to find an emergency application that could be used for multi tasks such as emergency notification of civilians. The system is called FIRST CALL. The system can be activated 24 hours a day, 7 days a week by phone or Internet; it includes multilingual translation and a message delivery system. It also identifies and communicates with TTY/TDD devices for the hearing impaired. An inbound call system allows you to record messages that can be retrieved by citizens via a designated 800 number. The system will also produce a detailed activation report, which shows the notification of who was called and how those calls were received. Mr. Greeson also announced that on January 23, 2008, at 10:00 a.m. in the Big Room of the Police Jury Complex, E-911 will hold a GIS meeting and he invites all interested parties within the parish to come.
Upon nomination and in the form of a motion, Mark Furlow nominated Danny J. Mills and Freddie Crump to serve as members to the board of Claiborne Parish Protection District # 3 with a two-year term, expiring on January 31, 2009. The motion was duly seconded by Joe Sturges and unanimously approved by the Jury.
Secretary–Treasurer Woodard informed the Jury that he had received notification of the Parish’s 07-08 LGAP award in the amount of $72,800 from the Office of Community Development in a letter dated December 4, 2007. The award is broken down as follows: $35,000 for an emergency generator for the Norton Shop Water System, $7,800 for an emergency generator for the Pine Hill Water System and $30,000 for renovation/construction of New Office Space in CPPJ Complex. The Jury originally applied for $35,000 for the Pine Hill Water System emergency generator, the $7,800 award leaves a balance of $27,200 needed for the full funding of the project. The Jury will work with Rep. Rick Gallot’s office and explore other means in trying to obtain the monies needed to fully fund this project.
Juror Scott Davidson gave an update from the Building and Grounds Committee on status of handicap accessibility of the D.A.’s Office and the Parish Courthouse. After discussing the situation with Claiborne Parish Police Jury Attorney Danny Newell, it was determined that the Police Jury has no ownership in connection with the property of the D.A.’s office leases and it was suggested that the Town of Homer and the lease holder of the building work together solving this matter. On the matter of the Court House, the Jury will consider the options of better signage for handicap parking, re-painting the curbs in the no parking area of the pedestrian walkways and explore the possibility of fixing the curbs in a way that will allow better egress and access from the road to the Court House property.
Secretary–Treasurer Woodard informed the Jurors of a survey request, in a received December 6, 2007, from District 15 Senator Elect Mike Walsworth regarding three things that each Juror would like to see the State accomplish in our area.
Secretary – Treasurer gave an update to the Jury on the PERS – PLAN A, concerning the employer contribution rate. The rate dropped from 13.25% to 12.75% and it was effective January 1, 2008.
Upon motion by Scott Davidson, duly seconded by Lavelle Penix, the Jury unanimously approved to post the current job opening of TRUCK DRIVER within the Claiborne Parish Highway Department for a ten-day period.
Upon motion by Scott Davidson, duly seconded by Roy Lewis, the Jury unanimously voted to reappoint Jerry Adkins and Mr. Gene Coleman as the Jury’s two Claiborne Parish representatives to serve on the Coordinating & Development Corporation Board of Directors for the 2008 year.
Lauren Tichenor & Claiborne Parish Boys & Girls Club, in a letter dated January 8, 2008, made a request for the cost of supplies (approx $525) for the painting of a mural at the old Junior High Facility. Upon failing to receive a nomination from the floor, no action was taken on this matter.
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1. Update on Grants -
Amount - amended amount $191,000
Due Date – October 1, 2006
Project – Parish wide road sign upgrade & rehab
Status – assigned State Project Number (737-14-0102) and Federal Aid Project Number (HRRR-1407 (502)) the LSRP and the DOTD via letter dated August 22, 2007 - cooperative agreement signed and returned to DOTD from LTRC.
$395,000 Capitol Outlay for Parish Road Projects
Roads – Lewis Way, Morris Lane, State Line Road and Spigener Road.
Project manager assigned – Mr. Gary Judice
Status – Parish completed work on Lewis way and Morris Lane. Construction contract on Spigener and Stateline was awarded to P.R. PARKER Company and approved by Mr. Gary Judice; construction will start when weather permits.
2. Sales Tax Update –
Sales Tax Collections for November 07 – net of $85,433.02 from gross collections of $92,727.15 on taxable sales of $3,825,458.73.
Net sales tax collections for October 07 - $68,798.78 – increase $16,634.24 (24.18%)
Net sales tax collections for November 06 - $60,394.88 – increase $25,038.14 (41.46%)
Net cash collections down for the 2007 year (-$19,182.98) as compared to 2006 (-2.30%)
Net taxable sales down for the 2007 year (-$2,411,557.94) as compared to 2006 (-3.10%)
3. Financial Position Update -
Cash position at December 31, 2007 - $3,796,055.80
Cash position at December 31, 2006 - $3,062,445.81 (increase of $733,609.99)
Cash position at November 30, 2007 - $3,703,875.02 (increase of $92,180.78)
Cash on deposits at December 31, 2007 –
First Guaranty - $1,911,053.30 – interest rates 2.76% to 3.31%
LAMP - $1,885,002.50 – interest rate 5.20%
Total Receipts for the month of December 2007 - $374,639.25
4. Other -
Up coming meetings I plan to attend –
1/9/08 – David Vitter – Town Hall Meeting – Homer – 1:00 p.m.
1/10/08 – LRPIC Insurance Board Meeting – Monroe – 10:00 a.m.
2/4/08 – Trailblazer Annual Meeting – Ruston – 5:30 p.m.
2/13/08 – Reassessment Seminar – Bossier City – 9:00 a.m.
2/21 – 23/08 – PJAL Convention - Alexandria
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Public Comment –
Chic Hines reminded everyone about the upcoming Chamber of Commerce banquet on the 28th of the month featuring Gov. Bobby Jindal and he also gave a brief update of the status of the permanent marker project on Lake Claiborne.
Upon motion by Scott Davidson, duly seconded by Joe Sturges the meeting was adjourned.
__________________________________ ____________________________
Dwayne R. Woodard Roy Mardis
Secretary Treasurer President